Event Risk & Safety Planning Guide
Comprehensive risk management for large-scale events
Risk Assessment Framework
Systematic risk assessment identifies potential hazards before they become incidents. A structured approach ensures comprehensive coverage.
Risk Categories
Stage collapse, rigging failure, barrier failure
Overcrowding, crush, stampede, violence
Wind, lightning, rain, extreme heat/cold
Power failure, equipment malfunction, fire
Unauthorized access, terrorism, theft
Mass casualty, individual emergencies
Structural Safety Requirements
Temporary structures require engineering documentation, inspection protocols, and ongoing monitoring. Rigging and staging failures are preventable with proper procedures.
Checklist
- PE-stamped structural calculations
- Load cell monitoring on critical points
- Pre-show safety inspection checklist
- Weather monitoring and action thresholds
- Daily structural inspection during multi-day events
- Documentation of all modifications
- Clear chain of command for safety decisions
Need Help With This?
Our team can guide you through these considerations for your specific event.
Crowd Management Planning
Crowd management prevents dangerous conditions before they develop. Capacity management, flow control, and trained personnel are essential.
Checklist
- Venue capacity calculations and limits
- Entry and exit flow analysis
- Barrier and fencing placement
- Crowd density monitoring positions
- Communication protocols for crowd issues
- Trained crowd management personnel
- Evacuation routes and procedures
Weather Contingency Planning
Outdoor events require detailed weather contingency plans. Clear decision criteria and communication protocols prevent dangerous situations.
Checklist
- Weather monitoring service subscription
- Wind speed action thresholds
- Lightning detection and response protocol
- Rain and flooding contingencies
- Extreme temperature protocols
- Show stop and evacuation procedures
- Communication plan for weather decisions
Need Help With This?
Our team can guide you through these considerations for your specific event.
Emergency Response Planning
Emergency response plans must be documented, communicated, and rehearsed. Coordination with local emergency services is essential.
Checklist
- Emergency response team identification
- Communication equipment and protocols
- Medical personnel and equipment staging
- Evacuation routes and assembly points
- Coordination with local fire/EMS/police
- Emergency announcement scripts
- Post-incident documentation procedures
Ready to Put This Into Practice?
Our production team has the experience to help you execute these best practices for your next event.
