Touring Production Logistics Guide
End-to-end logistics for multi-city tour production
Tour Planning Framework
Successful tours require meticulous planning across equipment, crew, transportation, and venue coordination. Early planning reduces costs and prevents logistical failures.
Tour Planning Phases
Route planning, venue contracts, equipment specification
Venue surveys, technical riders, local crew booking
Production rehearsals, crew training, system testing
Load-in, show, strike, travel, repeat
Equipment return, crew settlement, post-tour analysis
Equipment Transportation
Tour equipment requires specialized transportation, tracking, and maintenance. Proper packaging and routing prevents damage and delays.
Checklist
- Equipment manifest with serial numbers
- Road case inventory and condition documentation
- Truck pack diagrams for efficient loading
- GPS tracking on all vehicles
- Spare parts and consumables inventory
- Maintenance schedule between shows
- Cross-dock and storage facility coordination
Need Help With This?
Our team can guide you through these considerations for your specific event.
Crew Management
Tour crew requires careful scheduling to maintain quality and comply with labor regulations. Crew rotation and local supplementation are common strategies.
Checklist
- Core touring crew identification
- Local crew requirements per venue
- IATSE and union coordination
- Travel and accommodation booking
- Per diem and expense management
- Rest requirements and drive time limits
- Emergency replacement protocols
Venue Advancement
Venue advancement ensures each stop is prepared for the production. Technical riders, local requirements, and venue-specific adaptations are documented in advance.
Checklist
- Technical rider distribution and confirmation
- Venue capacity and rigging points
- Power availability and distribution
- Load-in access and timing
- Local crew call times and counts
- Catering and hospitality requirements
- Security and credential protocols
Ready to Put This Into Practice?
Our production team has the experience to help you execute these best practices for your next event.
