Corporate Conference AV Playbook
Audio-visual best practices for enterprise conferences and events
General Session Production
General sessions are the flagship moments of corporate conferences. Production quality directly impacts audience engagement and message retention.
General Session Elements
Keynote platform with confidence monitors and teleprompter
IMAG and content display, typically 16:9 or ultra-wide
Stage wash, key light, audience lighting, architectural
Line array PA, presenter mics, playback, recording
Camera package, switching, recording, streaming
Breakout Room Standards
Breakout rooms require consistent AV quality at scale. Standardized packages reduce setup time and ensure reliable execution across multiple rooms.
Checklist
- Projection: minimum 5,000 lumens for lit rooms
- Screen sizing: 1/6 to 1/8 of viewing distance
- Audio: ceiling speakers or portable PA
- Microphones: wireless handheld and lavalier
- Confidence monitors for presenters
- Recording capability where required
- Technical support rotation schedule
Need Help With This?
Our team can guide you through these considerations for your specific event.
Hybrid Event Production
Hybrid events require production that serves both in-room and remote audiences. This demands additional cameras, encoding, and platform integration.
Checklist
- Dedicated camera angles for remote viewers
- Broadcast-quality audio mix for stream
- Lower-third graphics and branding
- Platform integration (Zoom, Teams, custom)
- Remote Q&A and interaction tools
- Redundant streaming encoders
- Dedicated technical director for stream
Executive Presentation Support
C-suite presentations require flawless execution. Confidence monitors, teleprompter, and rehearsal time are essential for executive success.
Checklist
- Teleprompter with dedicated operator
- Confidence monitors showing slides and timer
- Presenter coaching on stage movement
- Lighting designed for camera and in-room
- Audio check with actual presenter
- Full technical rehearsal
- Backup presentation files on multiple systems
Ready to Put This Into Practice?
Our production team has the experience to help you execute these best practices for your next event.
