Education Event Production
Commencements, campus events, Greek life, and school performances — turn-key production for universities and schools across the Southeast.
What We Produce
Production for Every Academic Moment
From commencement ceremonies to Greek formals — we deliver production that honors traditions and creates memories.
We Help Schools Create Memorable Moments
From graduation ceremonies to athletic events, we partner with educational institutions to deliver professional production services that honor every milestone and celebration.
How Educational Production Differs From Corporate & Concert
Education events operate under constraints that corporate and concert productions rarely encounter. Academic calendars compress event windows into narrow periods — spring commencement season, fall convocation weeks, homecoming weekends — where the entire institution's event schedule converges simultaneously. There is no rescheduling a graduation ceremony to next quarter.
Stakeholder alignment is fundamentally different. A corporate event typically has a single decision-maker. An education event may involve the provost's office, campus facilities, student affairs, the communications department, campus police, and parent expectations — each with different priorities. Production planning must account for institutional approval layers that don't exist in the private sector.
Community visibility adds another dimension. A university commencement is a public-facing event that represents the institution to families, media, and the broader community. A school performance shapes how parents perceive the school's investment in their children. The production standard isn't just about technical execution — it reflects institutional credibility.
Planning Timeline Framework
Every education event follows a structured production timeline — adapted to the scale and complexity of the specific event, but consistent in methodology.
Pre-Production
Scope definition, venue assessment, stakeholder alignment, procurement documentation, and equipment planning. For commencements, this includes weather contingency development and ceremony flow mapping.
Technical Advance
Site surveys, power assessment, rigging point identification, and coordination with campus facilities. Production specifications are finalized and equipment manifests confirmed.
Rehearsal & Programming
Lighting programming, audio system tuning, video content loading, and run-of-show coordination. For multi-ceremony weekends, preset positions and turnaround protocols are established.
Event Day Execution
Load-in, system checks, sound checks, and real-time production management. Crew positions are assigned with clear communication protocols and contingency procedures active.
Strike & Reset
Equipment de-rigging, venue restoration, and post-event documentation. For multi-day events, reset procedures prepare the venue for the next ceremony or event.
Institutional-Grade Production. Proven at Scale.
From commencement ceremonies and high school band concerts to large-scale outdoor campus events — professional staging, audio, and LED production built for the demands of educational institutions.
Rockdale County Commencement
Staging • Line Array • Lighting • IMAG
University Spring Festival
Mobile Stage • Line Array • Lighting Truss
Outdoor Commencement Ceremony
Mobile Stage • Line Array • LED Lighting
High School Band Concert
Deck Staging • Audio • Lighting
Campus Outdoor Concert
LED Video Wall • Stage • Lighting Truss
Outdoor School Concert
Mobile Stage • PA System • Lighting Truss
Outdoor Graduation Ceremony
Multi-Level Staging • Tiered Platforms • Steps
University Convocation
Mobile Stage • LED Video Wall • Full AV
Campus Orientation Ceremony
Deck Staging • Audio • Production
Academic Awards Ceremony
Indoor Staging • Dual Platform • Audio
Outdoor Campus Event
Mobile Stage • Audio Array • Lighting
Homecoming Celebration
Mobile Stage • Roof Lighting • Full Production
Rockdale County Commencement
Staging • Line Array • Lighting • IMAG
University Spring Festival
Mobile Stage • Line Array • Lighting Truss
Outdoor Commencement Ceremony
Mobile Stage • Line Array • LED Lighting
High School Band Concert
Deck Staging • Audio • Lighting
Campus Outdoor Concert
LED Video Wall • Stage • Lighting Truss
Outdoor School Concert
Mobile Stage • PA System • Lighting Truss
Outdoor Graduation Ceremony
Multi-Level Staging • Tiered Platforms • Steps
University Convocation
Mobile Stage • LED Video Wall • Full AV
Campus Orientation Ceremony
Deck Staging • Audio • Production
Academic Awards Ceremony
Indoor Staging • Dual Platform • Audio
Outdoor Campus Event
Mobile Stage • Audio Array • Lighting
Homecoming Celebration
Mobile Stage • Roof Lighting • Full Production
Production Risk Management in Academic Environments
Academic events carry institutional weight that demands proactive risk management. Crowd control at a commencement differs fundamentally from a concert — families with elderly relatives, young children, and mobility-impaired attendees require deliberate traffic flow planning. Entry and exit routes must account for the venue's full capacity without creating bottlenecks that compromise the experience or safety.
Outdoor events — particularly spring commencements and campus celebrations — require weather contingency planning as a core production element, not an afterthought. This includes go/no-go decision frameworks, indoor backup coordination, and weather-rated equipment selection that maintains performance in variable Southeast conditions.
Power redundancy is non-negotiable for events where a system failure means a ceremony stops. Backup audio systems, redundant signal paths, and UPS protection for critical feeds ensure that speeches, name announcements, and live streams continue uninterrupted. Speech intelligibility — the ability of every audience member to clearly hear every word — takes priority over volume or spectacle in academic settings.
Education Production Expertise
We understand the unique requirements of academic environments — procurement processes, academic calendars, stakeholder management, and the traditions that matter.
Commencement Specialists
We've produced 500+ graduation ceremonies — indoor and outdoor, rain plans and contingencies, multiple ceremonies per day. We understand the stakes.
Procurement Compliant
We navigate university procurement processes, respond to RFPs, and maintain vendor registrations with major institutions across the Southeast.
Academic Calendar Experts
We plan around exam periods, spring breaks, and the concentrated event windows that define academic calendars.
Stakeholder Management
We work with administrators, faculty, students, parents, and facilities teams — building consensus and delivering events that satisfy all parties.
Production Capabilities
Equipment & Services
Professional production systems designed for academic environments — from graduation ceremonies to school performances. Speech-first audio, camera-ready lighting, and presentation-grade video for every educational milestone.
Planning an Education Event?
Share your event details and venue. We'll respond within 24 hours with a tailored production approach.
Education Production FAQ
Common questions about school and university event production.
We produce graduation and commencement ceremonies, school concerts and theater productions, Greek life formals and philanthropy events, campus convocations, homecoming, athletic events, and alumni gatherings. Our production scales from school auditoriums to 10,000+ seat stadiums.
